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Safeguarding Information: A Guide for Seneca R-7 School District Staff

a digital lock in front of a digital background
Safeguard your information

In today's digital age, the importance of safeguarding information cannot be overstated, especially when it comes to educational institutions our school district. As a member of the school staff, you play a crucial role in protecting sensitive data and following the School IT protocols. This article aims to highlight the significance of safeguarding information on your devices and provide practical guidelines to ensure data security within the school district.

  1. Understand the Importance of Information Security: Information security is paramount in maintaining the privacy, integrity, and availability of sensitive data. By safeguarding information, you not only protect the personal details of students, staff, and parents, but also ensure the smooth operation of educational activities. Breaches in data security can result in legal consequences, reputational damage, and loss of trust. By following the school's IT protocols, you contribute to a safe and secure learning environment.

  2. Secure Your Devices: a. Passwords and Authentication: Ensure that all your devices (computers, laptops, tablets, smartphones) are password protected with strong, unique passwords. We utilize two-factor authentication for an additional layer of security.

Software Updates: Leave your devices on so that they can regularly update with the latest security patches and firmware updates. These updates often contain important security fixes that protect your devices from known vulnerabilities.

c. Antivirus and Firewall: we use a reputable antivirus software and firewalls on your School issued devices to protect against malware, viruses, and unauthorized access.

  1. Data Storage and Sharing: a. Use Official Channels: Avoid using personal email or cloud storage accounts for school-related work. Utilize the official school-provided platforms and systems to store and share sensitive information. This ensures better control, monitoring, and protection of data.

Data Classification: Familiarize yourself with the school's data classification policy. Categorize information based on its sensitivity level (e.g., public, internal, confidential) and handle it accordingly. Treat confidential data with the utmost care, sharing it only with authorized individuals.

Encryption: When sharing sensitive information electronically, use encryption methods to protect data in transit. Encryption converts data into a secure format, making it unreadable to unauthorized parties.

  1. Social Engineering and Phishing Attacks: a. Be Cautious: Be vigilant about suspicious emails, text messages, or phone calls asking for sensitive information. Avoid clicking on links or downloading attachments from untrusted sources. When in doubt, verify the source before providing any personal or confidential details.

Reporting Incidents: If you suspect a phishing attempt or any cybersecurity incident, report it immediately to the IT department or the designated authority. Prompt reporting helps prevent potential damage and protects others from falling victim to the same scheme.

  1. Mobile Device Security: a. Lock Screen Protection: Ensure that your mobile devices are protected with a passcode, fingerprint, or facial recognition to prevent unauthorized access.

Remote Wipe and Tracking: Enable remote wiping and tracking features on your mobile devices. This allows you to erase data remotely if your device is lost or stolen, minimizing the risk of data breaches.

App Installation: Download apps only from official app stores, and be cautious of granting unnecessary permissions to apps that might compromise data security.

Conclusion: Safeguarding information is a shared responsibility within the Seneca R-7 School District. By understanding the importance of information security and adhering to the School IT protocols, you contribute to creating a safe and secure environment for students, staff, and parents. Implement the guidelines outlined in this article to protect sensitive data and maintain the trust placed in our educational institution.


For information regarding safety on any campus, please contact our School Resource Officer (SRO):  Officer James Kelly, Phone: 417-776-3926, Email:
First Day of School will be August 20, 2024
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